Is managing your workforce becoming an increasingly daunting task for you? In the business world where changes occur faster than you blink, proper workforce management isn’t a luxury, it is a necessity to make your mark in the incredibly competitive realm. But, between scheduling events, tracking financials, and keeping a note of the available professionals, doing so can get overly difficult, sometimes seemingly impossible. This is where good workforce management software shines.
What is Workforce Management Software?
A workforce management software can help you maximize organizational productivity and beyond. Companies can leverage a workforce management tool to simplify and automate different processes, so the right people are in the right place at the right time and business runs smoothly. It involves planning and managing employee schedules, tracking work hours, and ensuring that there are enough staff members to meet the demands of the company.
While there is no dearth of employee management software options online, choosing one that offers features to make every process seamless is paramount. Here, we discuss a few you should scour for.
Top Features of Good Workforce Management Software
Company-wide Team Visibility
Keeping a track of available employees and the assignments they are handling can be daunting, especially if your company is larger. A great workforce management software lets managers and team leaders view the availability of resources and pending, completed or ongoing tasks across the organization. It helps them make more efficient decisions for the employees, ensuring no one is buried in work or underutilized.
Track What’s Important
Wouldn’t it be nice to know the unique skills your employees possess that can add more value to your projects? With the right employee management software, it is possible. They have 100+ custom fields allowing you to track crucial data unique to your business.
Simplifying Scheduling
Creating schedules that do not give rise to conflicts and ensure everything goes smoothly can be tricky. Resource management software simplifies the process, making it enjoyable. It has features like resource identification, drag-and-drop scheduling, split bookings, and more. When scheduling is easy, it reduces the burden on the management and allows them to focus on the more important tasks.
Optimizing Your Resources
Are you getting the absolute best performance from everyone? An employee management software helps you keep track of how effectively your workforce is being utilized, making it easy for you to figure out overworked and underutilized employees and allocate workload efficiently. By improving the utilization of resources, you ensure you’re getting the best out of your team while they also maintain a healthy work-life balance, resulting in happy employees.
Real-Time Capacity Reporting
Taking on more work than your team can realistically handle is a recipe for disaster. Not only are you putting a lot of pressure on your employees, but you also end up with unmet deadlines, creating friction between your clients and yourself. Capacity reporting in these software gives insights into how much work your business can handle at any given time. It considers current projects, the availability of employees, and their future commitments to help you plan realistically and ensure that you have the resources needed to complete projects on time.
Track Time Accurately
Have you ever wondered why there was a gap between the scheduling and the actual time taken to complete a project? The top employee management software allows you to accurately track the time your employees spend handling various tasks and projects. By highlighting the time difference between planned work vs. the actual work done, you can improve their efficiency, bringing more value to your business.
Link Workforce to Financials
Want to incorporate changes that reflect positively on your bottom line? Workforce management solutions are your key. They help you define the cost and billing rates of different levels of projects, and keep track of crucial metrics like costs, revenue, and profit for each team member and project. This makes it easy to see where your money is going and find ways to boost your gains.
Control Access Based on Roles
Not everyone in your company can have access to the same confidential information. Role-based access control ensures that your staff have access to information that is relevant to the role they play in your company, preventing data leaks and the risk of errors.
To Wrap Up,
Other than these incredible features, workforce management software also helps you seamlessly accommodate the varied working patterns of your employees, provides easy access to crucial data, and allows third-party applications for data synchronization.
Truth be told, streamlining your workforce to increase its productivity isn’t an easy feat to achieve, but given the competition these days, it is crucial to do so at the earliest. There are a range of options available in the market when it comes to these solutions, making it tricky to choose the right one. Don’t worry, we are here with a name you can bet on – eResource Scheduler. Trust us when we say that optimizing your workforce doesn’t get easier than this.
